Automate AP Approvals with Smart Policy Engine
Configure intelligent approval workflows based on amount thresholds, vendor risk levels, department budgets, and category rules. Automate routing, notifications, and escalations with complete audit trails and version control.
Trusted by the Leaders
Rule Engine Overview
Approvals that mirror your business policies
Build rules from flexible conditions; execute prioritized actions; adapt without code; and keep every change auditable.
Build Rules from Flexible Conditions
Create complex approval rules using intuitive conditions and logic
Execute Prioritized Actions
Automatically route, notify, and escalate based on rule priority
Adapt Without Code
Modify rules and policies through visual interface without technical changes
Keep Every Change Auditable
Maintain complete version control and audit trail for all changes
Visual Policy Builder
Create complex approval workflows using our intuitive visual interface. No coding required—just drag, drop, and configure your business policies.
Condition Builder
Expressive, composable logic
Build complex approval rules using flexible operators, comprehensive fields, and date-based controls.
Operators
AND/OR across nested rules for complex logic
Fields
Amount, vendor risk, department, category, urgency, geography, document type
Effective/Expiry Dates
Stage and sunset policies with date controls
Document Type
Document type based routing
Action Engine
Get the right approver at the right time
Route to roles or named approvers with levels, notify submitter/finance/CC groups, escalate after timeouts automatically, and configure delegation rules for absence coverage.
Route to Roles or Named Approvers
Send approvals to specific individuals or role-based approvers with configurable levels
Notify Submitter/Finance/CC Groups
Automatically notify relevant parties about approval status and progress
Escalate After Timeouts
Automatically escalate to next level when approvals are not completed within SLA
Delegation Rules for Absence Coverage
Configure backup approvers and delegation chains for uninterrupted workflow
Intelligent Approval Routing
Our action engine ensures approvals reach the right person at the right time with automatic escalation and delegation handling.
Role-based Routing
Route based on organizational roles
Named Approver Routing
Send to specific individuals
Multi-level Approval
Sequential approval workflow
Exception Handling
Approve by exception
Integrate price/quantity/tax tolerances so minor variances route touchlessly while meaningful exceptions trigger review. Pair with three‑way match outcomes to block only what matters.
Price tolerances
Quantity tolerances
Tax tolerances
Touchless approval
Exception routing
Blocked items
Three-Way Match Integration
Seamlessly integrate with three-way matching to ensure only meaningful exceptions require manual review while maintaining full audit compliance.
Governance & Audit
Change control without chaos
Maintain complete control over rule changes with versioning, tagging, and comprehensive audit trails.
Versioning
Auto-increment on edits with change reasons and approval tracking
Tags and Priority
Organize rules with tags and set priority for rule ordering
Audit Trail
Complete tracking of who changed what, when, and why
Compliance Reporting
Generate audit reports for regulatory compliance
Governance Features
Comprehensive tools for managing rule changes and maintaining compliance
Change Control
Structured process for rule modifications
Compliance Reporting
Generate audit reports for regulatory compliance
Notifications & Templates
Communicate clearly, automatically
Standard templates for approval request, reminders, and escalations. Choose channels (email, in-app; SMS/WhatsApp optional), recipients, and frequency.
Approval Request Templates
Standard templates for requesting approvals with clear context and action items
Reminder Notifications
Automated reminders to keep approvals moving through the workflow
Escalation Templates
Professional escalation messages when approvals exceed time limits
Approval Request Templates
Standard templates for requesting approvals with clear context and action items
Multi-Channel Notifications
Choose the right communication channel for each notification type to ensure timely responses and optimal user experience.
Primary communication channel
In-App
Integrated notification system
SMS/WhatsApp
Optional mobile notifications
Measurable Results
Faster approvals, fewer bottlenecks
Drive measurable efficiency with intelligent approval automation.
Cycle-time SLAs
Less back-and-forth
Clean audits
Faster approvals
Cost savings
User satisfaction
Real Customer Results
Organizations using Ambill's approval engine have achieved significant improvements in efficiency, compliance, and user satisfaction.
Frequently Asked Questions
Everything you need to know about approval rule engines and policy-driven approvals.
Get Your Answers
Find answers to the most frequently asked questions about approval rule engines
See Policy Configuration in Action
Experience how our approval rule engine can transform your approval workflows with a personalized demo of policy configuration.
Ready to Transform Your Approval Process?
Join leading organizations that have streamlined their approval workflows with intelligent rule engines and policy-driven automation.