Three‑Way Matching That Prevents Overbilling
Compare invoices to PO and GRN, detect duplicates, and enforce tolerances—automatically.
Trusted by the Leaders
The Process
PO, GRN, Bill—always in sync
Line-level matching compares billed quantity and price to PO and GRN. Taxes are validated Bill vs PO; GRN does not carry tax fields, avoiding false positives.
Purchase Order Validation
Base document with approved quantities, prices, and terms for comparison
Goods Receipt Note Matching
Confirms actual quantities received and accepted against PO
Invoice Line-Level Comparison
Transform unstructured text into structured, validated data fields
Validation & Approval
Ensure consistent results with redundant processing capabilities
Visual Process Flow
See how PO, GRN, and Invoice data flows through our intelligent matching system with real-time validation and exception handling.
Exception Management
Exceptions you actually want to see
Exceptions are categorized to reduce noise and highlight risk.
Critical Exceptions
High-risk issues requiring immediate attention
Medium Exceptions
Moderate issues requiring review
Info Exceptions
Informational items for awareness
Status Outcomes
Clear status indicators for different exception types
MATCHED
Approve extraction as-is
EXCEPTION
Modify extracted data
BLOCKED
Send for approval
Reduce Exception Noise by 70%
Our intelligent exception categorization highlights only the issues that need attention, allowing your team to focus on critical exceptions rather than routine validations.
Duplicate Detection
Stop duplicates and avoid overages
We assess invoice number similarity, amounts/dates, and cumulative billed amounts vs PO value to flag risks early.
Invoice Number Similarity
Levenshtein-based similarity for invoice numbers
Amount & Date Analysis
Cross-reference amounts and dates across invoices
Cumulative Billing Check
Draft and approved bills counted in cumulative checks
GRN Analysis
Compare GRN with invoice line items
Multi-Level Risk Analysis
Our intelligent detection system categorizes risks based on multiple factors to provide clear guidance on required actions.
LOW
Minor variance, likely legitimate
MEDIUM
Moderate risk requiring review
HIGH
High probability of duplicate or overbilling
Tolerance Configuration
Your policies, enforced automatically
Configure tolerances for price variance, quantity, dates, and GST (rate and amount).
Price Variance
Configure percentage and absolute thresholds for price differences
Quantity Tolerance
Set acceptable quantity variances from PO and GRN
Date Tolerance
Define acceptable date ranges for billing
GST Tolerance
Configure GST rate and amount tolerances
Line-Level Analysis
Transparent line-level decisions
See received vs accepted vs billed, with available-to-bill calculations and matched GRN details. View price and tax breakdowns side-by-side against PO.
Line-level matching
Available-to-bill
GRN matching
Price validation
Tax verification
Variance analysis
Sample Line Item Analysis
See how our system tracks quantities through the entire procurement cycle with real-time validation.
Post-Match Processing
Close the loop faster
Automated actions ensure seamless workflow integration and complete audit trails.
Update Bill Matching Status
Automatically update invoice status based on matching results
Generate Export Packages
Create comprehensive export packages for ERP integration
Notify Owners & Stakeholders
Automated notifications to relevant parties
Create Audit Events
Comprehensive audit trail with full context
Workflow Integration Features
Seamless connectivity with your existing systems
ERP-ready posting for matched invoices
Seamless integration with major ERP systems
Multi-entity, multi-currency support
Handle complex organizational structures and global operations
Metadata tagging (department, project, cost center)
Organize and categorize documents for better reporting
Implementation
Turn on three-way matching with minimal lift
Bring PO and GRN from your ERP; map line items by item ID or PO line ID; define tolerances; go live with progressive rollout.
Bring PO and GRN from ERP
Connect your existing ERP system to import purchase orders and goods receipt notes
Map Line Items
Map line items by item ID or PO line ID for accurate matching
Define Tolerances
Configure tolerance settings for price, quantity, dates, and GST
Progressive Rollout
Go live with progressive rollout strategy
Quick and Risk-Free Deployment
Our implementation process ensures minimal disruption to your existing workflows while delivering maximum value.
Minimal Lift
Leverage existing ERP data without major system changes
Quick Setup
Rapid configuration and deployment
Progressive Rollout
Start with pilot and scale gradually
Frequently Asked Questions
Everything you need to know about three-way matching automation.
Get Your Answers
Find answers to the most frequently asked questions about three-way matching
See Three-Way Matching in Action
Experience how our intelligent matching system prevents overbilling and streamlines your AP process with a personalized demo.
Ready to Transform Your AP Process?
Join leading organizations that have eliminated overbilling and streamlined their accounts payable with intelligent three-way matching.